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Frog: e-mailing

When you log onto FROG you have a choice of actions

This section will teach you how to e-mail.

Click on the e-mail icon and a new page will open.

In the top right hand corner you will see the graphic on the right. That allows you to return to the login page (Home - the house graphic), exit FROG altogether or get help from IT support (the '?').

The e-mail page has a menu bar and a section below that for the e-mails you have receieved. On the left there is a section that holds your e-mail folders.

Folders are useful for organising your e-mails. I suggest you have one for each subject that requires you to e-mail work. Begin by making one for ICT.

Click on the '+' next to the INBOX. That will open up a list of folders within the INBOX.

Now click on 'New' and options will drop down for you. You wish to create a new folder - so select that.

A new window will open up (see the right graphic) - expand it and name your folder ICT.

You will then be able to store all of your e-mails concerning lessons in that folder and they will not get mixed up with everything else!

Sending an e-mail

If you click on 'New' and select e-mail the following screen will open up for you.

You can either type in an e-mail address next to the 'To' or click on it and open up the address book.

CC allows you to send copies to another addressee as well as the main recipient... and Bcc allows you to send a secret copy to another addressee - the original one won't know a copy has been sent!

There are three 'priority states' - it depends on how important the message is!

Your Address Book

You can keep your own contacts in you 'My Contacts' folder.

If you click on the 'All Contacts' icon the alphabetical index will open (see the graphic on the right).

You can use that to find anyone within the school. If for example you wanted Mr. J Sparrow - you would look under 'S'.

Our school contacts have the same ending as your school address.

Selecting the 'Groups' icon will allow you to find individuals within groups such as House, Form or teaching group. There are also ones such as Teachers and Admin staff - scroll down to find the one you want. They are in alphabetical order - and then number order.

 

Sending Attachments

You can send files to other people using e-mail - they are called 'attchments'

  • Click on the 'Attach' button (just below the subject area) and it will open up as below:

  • Click on 'Choose File' and a window will open related to your desktop computer. Browse until you find the file you wish to send and then click on it. It will be added next to 'Choose File' as below:
  • You have not yet added the file to your message - only chosen which one you would like to add! To properly attach the file you have to click on 'Add File'. When you do that the size of the file appears next to its name and the 'Add file' and 'Cancel' options disappear.

  • You can add additional files if you like - in exactly the same way.

To send your e-mail

Above the 'To' section there is and envelope icon with 'Send' next to it. To send the e-mail you just click on 'Send' and it will wing its way through cyberspace to the recipient(s)!

To check that it has gone with its attachments you can open up your 'Sent' folder. The sent message will be in there. It is always a good idea to check that your message actually got through - especially if it is important. Details of the subject and time it was sent will appear in your sent folder.

Draft Copies

There is also a choice to 'Save As Draft'. This will save what you have typed so far in a folder called 'Drafts' in your INBOX. This is very useful. If you are typing a long e-mail it is a good idea to keep saving as draft - just in case there is a problem with the server. A even better idea is to compose it in MSWord and then paste in the text once you are happy with it.

Keeping your INBOX tidy

You should regularly clear out unwanted e-mails and sent copies otherwise you will overload your mailbox and not be able to recieve new messages.

Any really important messages should be archived as Word documents and kept safe - not just left in your e-mail box.